Our Company decided to introduce the use of an innovative digital technology with the aim to improve the efficiency in signging of all documents that require one or more handwritten signatures. This way we avoid printing documents that have to be signed.
The signature of the documents is done using the advanced electronic signature; this is to say a signing technology that meets the legal and technological requirements. The regulations for the advanced electronic signature is contained in the Legislative Decree No 82, March 7, 2005-Digital Administration Code, and in the Title V of the DPMC of the February 22, 2013, published on the Oficial Gazette the May 21, 2013.
The documents signed by the Client with the advanced electronic signature process will be to all intents and purposes digital documents that:
• Technically satisfy the security requirements defined by the current law;
• Have the same legal value of the paper documents signed with handwritten signature.
The Client attaches the advanced electronic signature with the use of certifications released with strong OTP authentication mechanisms under the exclusive and direct control of the Client that will activate his safely secured signature key on a secure HSM server.
This signature on the digital document will be uniquely associated and is inseparable from every signed document; this way every digital document will have characteristics of authenticity, integrity, and it will be unchangeable, as every digital document with legal value.
The codes and the safety measures to access the complete data of the signature are saved by one or more third parties, specifically appointed, that will provide the signature’s data exclusively in the cases prescribed by the law, at the request of the competent authority and/or by request of the rights holder.
Sensitive data, acquired in relation to specific operations, products, and services requested by the holder, will be processed in compliance with the obligations of confidentiality and in observance with the Data Protection Law (D.Lgs. June 30, 2003, n.196)
The signed digital documents are stored for the time established by law and can be recovered, consulted, and printed, also on request.